New Exhibitor Quick Facts

Promo Pak – The most important exhibitor document goes over everything in detail for the show including exhibitor schedule, new product showcase, deadlines, etc.

Show Schedule – Exhibitor move in is on Monday and Tuesday. The show floor is open Wednesday – Friday and move out begins Friday after the show and finishes Saturday (Promo Pak).

Move In/Move Out – Freeman manages move-in and move-out at the show, so make sure to read items in the checklist pertaining to their policies (POV, Hand Carry Policy, Freeman Quick Facts).

Freeman – Our in-house vendor at the show who handles carpeting, flooring, booth materials, furniture, material handling and shipping (Exhibitor Resource Center – Freeman Online).

Booth Space – There are 4 different booth types: Linear – comes with 8 ft. pipe and drape on the back and 3 ft. on the sides. Corner – Pipe and drape the back and one side. Peninsula – Pipe and drape on the back. Island – No pipe and drape. Anything additional must be brought or ordered.

Flooring is Mandatory – You can bring your own, use Freeman or an outside vendor.

Booth Furnishings – You can ship your own items to the show, use Freeman or a booth management company of your choice. Make sure to read the Rules & Regulations document in the checklist that covers booth expectations.

Certificate of Insurance – All exhibiting companies must submit a COI, either from an outside insurance company or our preferred provider RainProtection (Need Insurance?) Once purchased it can be uploaded to the checklist (Upload Certificate of Insurance).

EAC Form – If you use an outside company to build your booth, turn in an EAC (exhibitor appointed contractor) form and insurance for that company.

Updating Company Listing – All information in the listing about your company is visible to attendees of the show via our printed show guide, website and ICAST app.

Registering for Badges & Housing – Completed through CDS/Xpressreg, who will email a password to login to their website (Register for Badges and Housing). Badges are required to access the show.

Badge Pricing – You get 4 badges for every 100 sq. ft. at the $10 rate, outside of your allotment it increases to $30 a badge (prices increase after the pre-reg deadline).

Sponsorship Opportunities – Available for all price points. Click Sponsorship Opportunities in the checklist or contact Manager – New Business Development, Caley Gillett cgillett@asafishing.org.

On the Water Product Demo Day – Tuesday from 9am-1pm exhibitors can set up a booth along the north side pond where attendees can test the latest gear (register under Sponsorships – On The Water).

New Product Showcase – Enter in new product(s) that haven’t been sold before January 1 of the show year for the chance to win Best in Category or Best in Show (Promo Pak).

Fly Shop – Booth set up like a retail shop for exhibitors to display fly fishing products on the show floor for additional exposure (Promo Pak).

Show Specials – Offer a discount to buyers at the show to be featured in our printed show guide, website and ICAST app (Upload Show Specials).

Lure Tank – Register for a 30-minute timeslot to showcase your company’s lure in a lifelike setting (Reserve Time at the Lure Tank).

Press Conference Room – Exhibitors have access to reserve time in our fully equipped press conference room with seating that accommodates up to 50 people (Reserve Time in the Press Conference Room).

Exhibitor Content – Upload one page of content to be shown to attendees, including press releases, news articles, ads etc. (Upload Exhibitor Content).

Electrical, Plumbing, Arial Rigging & Gas – Ordered through the Orange County Convention Center (OCCC Ordering Information).

Internet – If you would like a special connection for your booth you can order through SmartCity available in your checklist (SmartCity Information).

Food & Beverage – Ordered through Sodexo (Sodexo Information).

Meeting Room – Can be reserved at the convention center during the week of the show for $1,250 per room/per day (Request a Meeting Room, Meeting Room Set-up Diagram).

Happy Hour – Each day on the show floor, exhibitors offer drinks and snacks at their booth from 4–6pm on Wednesday and Thursday and 12–2pm on Friday. (F&B must be ordered through Sodexo).

MapYourShow – The company who handles our Exhibitor Dashboard. They also have their own set of sponsorship opportunities that are available on their website (Increase Your Exposure).